SaaS / Agency Management
AgencyPro — Client Portal Software. Designed for Agencies.
Streamline client relationships, automate billing, organize projects — everything unified in one branded platform.
800+
Agencies
14-day
Free Trial
No CC
Required
The Problem AgencyPro Solves
Agencies juggle client communications, billing, project management, and CRM across multiple disconnected tools. AgencyPro unifies these workflows into one branded platform purpose-built for agency operations.
How AgencyPro Works
AgencyPro is a white-label client portal and agency management platform built by ZTABS. Streamline every aspect of client relationships: project management, invoicing, contracts, communication, and reporting — unified in one branded workspace that looks like your own product, not a third-party tool.
Used by 800+ agencies worldwide, AgencyPro eliminates the need to juggle Slack, Trello, FreshBooks, and email chains. Clients log into your branded portal to view project progress, approve deliverables, download files, and pay invoices. The platform integrates with Stripe, PayPal, Zapier, Slack, Intercom, Zendesk, and HubSpot. 14-day free trial, no credit card required. Built for marketing agencies, design studios, development shops, and consulting firms who want to professionalize their client experience.
AgencyPro Key Benefits
White-Label Client Portal
Give clients a branded portal to track progress, communicate, and access project files.
Billing & Payments
Automate invoicing and collect payments via Stripe and PayPal from within the platform.
Project Management
Organize projects, tasks, and deliverables in one place with your team.
Client CRM & Messaging
Keep client relationships organized with built-in CRM and messaging.
AgencyPro Features
Client Portal (White-Labeled)
Billing & Payments (Stripe, PayPal)
Project Management
Client CRM
Messaging
Analytics
AgencyPro — Real-World Gotchas
Operational pitfalls we see in products shaped like this. Worth planning for up front.
White-label domain mid-engagement requires a client migration
Moving an existing portal to a new branded domain invalidates saved links in client email threads. Tell clients before the cut-over and 301-redirect the old URL for at least 30 days.
Stripe + PayPal parallel payouts complicate reconciliation
Letting clients choose between Stripe and PayPal means two different payout cadences and fee structures hit your books. Standardize on one or book the other to a separate revenue account.
Zapier integrations double-fire on retries
Zapier webhooks retry on transient 5xx failures, which can duplicate downstream Slack messages or CRM deals. Use idempotency keys or filter on unique IDs in the receiving system.
AgencyPro Tech Stack
AgencyPro is built with a modern, production-proven technology stack chosen for performance, scalability, and developer productivity.
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Learn moreAgencyPro vs. alternatives
Honest side-by-side on who each alternative actually fits, with real pricing and the biggest trade-off.
| Alternative | Best For | Pricing | Biggest Gotcha |
|---|---|---|---|
| SuiteDash | Agencies wanting a deeply configurable white-label portal with built-in CRM and LMS | Start $19/mo; Thrive $49/mo; Pinnacle $99/mo (all flat-rate, unlimited users) | The UI carries a steep learning curve — expect 2–4 weeks of configuration before the portal feels polished. Mobile experience lags the desktop. |
| Copilot (formerly Portal) | Modern agencies wanting a Stripe-native portal with clean UX and app-store extensibility | Starter $39/mo + 5% payment fee; Professional $89/mo; Advanced $139/mo; Supersonic $299/mo | The 5% Stripe surcharge on Starter eats margin fast on recurring retainers. Feature depth (CRM, forms, automations) sits behind the $89+ tiers. |
| Trello + Slack Connect + Stripe + FreshBooks | Agencies under 5 clients that do not need a branded login and can stitch best-of-breed tools | Trello free/$5, Slack Connect free, Stripe 2.9% + 30¢, FreshBooks $19–$60/mo — roughly $25–$80/mo total | Clients log into 3–4 different surfaces (Trello, Slack, Stripe receipts, FreshBooks invoices). Looks unprofessional past ~5 clients; brand inconsistency erodes premium positioning. |
| Custom portal on Next.js + Supabase + Stripe | Agencies with spare dev capacity who want every interaction to match their brand | ~200–400 eng hours for v1 ($20k–$40k at $100/hr) plus ~$100/mo hosting and $50/mo observability | Forever-own auth, permissions, messaging, file storage, and audit logs. Break-even vs AgencyPro usually lands past 4+ years of use. |
When AgencyPro pays for itself
For a 1–3 client agency, a Slack Connect channel plus FreshBooks and a shared Drive runs under $80/mo and gets the job done. AgencyPro starts paying off once you juggle 5+ retainers: a $49/mo plan displaces roughly $120–$200/mo of Trello + FreshBooks + Zapier + Slack plus ~4 hours/month of cross-tool copy-paste (~$360/mo at $90/hr loaded). At 10+ clients the branded portal also protects price — agencies report an average 5–10% billable-rate lift from a white-label client experience, so a $90k/yr retainer book gains $4,500–$9,000/yr in positioning leverage. A custom build only breaks even past ~4 years of continuous AgencyPro use (assuming zero dev maintenance drag, which is unrealistic).
AgencyPro — Frequently Asked Questions
What is AgencyPro?
Streamline client relationships, automate billing, organize projects — everything unified in one branded platform.
What problem does AgencyPro solve?
Agencies juggle client communications, billing, project management, and CRM across multiple disconnected tools. AgencyPro unifies these workflows into one branded platform purpose-built for agency operations.
What technologies power AgencyPro?
AgencyPro is built with Next.js, TypeScript, Stripe, PayPal, Zapier.
Who built AgencyPro?
AgencyPro was built and is operated by ZTABS, a custom software development company. Learn more at https://ztabs.co/products/agencypro.
Can ZTABS build something similar for my business?
Yes — we bring the same engineering and product thinking to every client project. Contact us at ztabs.co/contact for a free consultation.
Want Us to Build Something Like AgencyPro?
We bring the same engineering excellence and product thinking that went into AgencyPro to every client project. Let's discuss your idea.